BUSINESS SKILLS TIPS 35 – PAPERWORK AND ADMINISTRATION
In today’s session I am talking about administration and the streams of paperwork, filing, record keeping and organising of your business and some of the methods that we engage in in order to be more affective, always have the information handy when we need it and so therefore feel safe and secure that important matters have been undertaken effectively and records kept securely.
I don’t know about you, but even though I use the cloud to store my videos and many of my important items of information, files, records, and so on, I am a little afraid that when I need to call on important items of paperwork and administration information they might not be there! Irrational fears have been expressed to me by many of my clients and other individuals who fear what would happen if satellites collide, or even burn out . . . well, maybe we are all too well tuned in to Science Fiction movies, but I confide that I store many of my important documents on external drives.
There are so many very good softwares available including Basecamp (well used and well loved as an organising tool), where, once you have quickly filled out forms and specialist records you can safely store all business administration forms, letters, e-mails and production material for quick access when you need them. Specialist fields such as building, architecture, design, draughtsmanship, beauty and health industries and consultants who employ appointment systems all rely on software such as Basecamp, Huddle, Smartsheet, Teamwork, and these are just a few of the ‘specialist’ softwares that can not only store your information safely but be used to organise yourself and your staff and manage teams and team meetings too! This leaves your office less cluttered with paperwork, but still as efficient and productive.
This blog seems rather like a sales sheet today, but it is not intended to be such. No, I am just considering the matter myself today, and so I though that I would bring the idea of ‘going online’, even reaching ‘the clouds’ to your attention and give you, dear listener / viewer, pause for thought today about the importance of safe storage of your paperwork, your business administration and documents, records and important matters. Always know that you can have your documents to hand when you need them most, free from worry that you might just forget where you have filed them.
There’s no point in spending hours and hours setting up meetings, organising teams, designing and producing products, buildings, environmental, geological and urban infrastructure, keeping accounts, records and documents away from prying eyes, if when you really need them you can’t find them anywhere – have them close at hand whilst keeping your office and your desk clear – get organised and take it online. Just my thought for today.